Rent facilities or van

Booking of Facilities and Price List

The Student Union rents several sauna, festive, meeting and recreational facilities in Espoo and Helsinki.
Updated corona release: Rental facilities are opened with facility-specific recommendations and the Services Office is open only to movers

Booking instructions and the use of facilities

Booking

The facilities are booked in the TILA system with the booker’s personal Aalto user details. At the moment, bookings can be made until 9 January 2022.

Your booking will only become valid once the AYY office has confirmed it in the system. Bookings are usually confirmed on the next weekday. After confirmation, the reservation will appear in the booking calendar in blue. Please note that you will only receive an email booking confirmation if you have selected this option in the TILA system. More information is available at https://tila.ayy.fi/help.

If you do not have Aalto user details, you can book facilities by contacting the Otaniemi Services Office using this form.

Payment and keys

The invoice is sent to the booker by email. The keys to the facility will only be handed over to the booker if the invoice has been paid. The booker must be a student union member both at the time of booking and during the rental period in order to rent the facility at the member price. You can find the price list for all facilities further below on this page.

During the spring 2020, electronic code locks have been installed to most of our rental facilities. The booker can receive an access code from the TILA system. For reservations for these facilities, the booker does not need to pick up the key from our office if they have made a reservation with Aalto IDs in the TILA system. Please note that the access code will only start to work once the booking has been accepted by the service office. The keys to the craft room, Studio and AK's cottage must still be picked up from AYY's office in Otaniemi.

The keys to facilities can be picked up on the day of the booking at AYY’s Services Office in Otaniemi in return for the payment receipt or the payment. For weekend reservations, the keys are collected on Friday. The keys must be picked up during the opening hours of the office, so please check the opening hours here.

If you forget to pick up the keys in advance, you need to phone the maintenance service. The maintenance company will charge you for the door-opening service in accordance with its own price list (approx. €100–150/ visit). Contact information for the maintenance companies can be found here.

Return the keys to AYY’s Services Office in Otaniemi or to the letter box located by the Otakaari entrance by 12 noon on the day following the booking.

Cancellations

Bookings for facilities subject to a charge must be cancelled 14 days prior to the rental period at the latest; otherwise the booker has to pay the price for the rent. Free facilities must be cancelled at least 1 day prior and the van 2 days prior to the rental period.

You should cancel the bookings in the TILA system. If you do not have the Aalto user details, you can also cancel the booking by emailing AYY ([email protected]) at least 14 days prior to the rental period.

Usage hours for facilities

Usually AYY’s facilities are rented for one evening at a time. The facilities can also be rented for the day, in which case the price is negotiated case by case with AYY.

It is possible to apply for a night usage permission for Servin mökki with a separate form. There is an additional fee for a night usage permission.

Heating of saunas

Otaranta Rooftop Sauna, Jämeräntaival Rooftop Sauna, Ossi's Sauna, Rantasauna (electric stove), OK20 sauna, Gorsu and Sievo Sauna, Heinävaara Sauna & Vaasankatu Sauna: 

The users must warm up the sauna by themselves when arriving at the facility by switching on the heater. 

Rules and terms for facilities

The renters are responsible for the facilities they have rented as well as their movables while they are in possession of the keys. Rules and terms for the Student Union’s rental facilities and sanctions for violation of rules can be found via this link.

Revocation of the booking right

The AYY Board decided at its meeting 14/2015 that the right to book rental facilities is denied from all bookers who do not pay their bills after the first payment reminder. The booking right is re-enacted as soon as the payment has reached AYY’s bank account.

Accessibility

AYY has paid more attention to accessibility and reachability in rental facilities. Some of the facilities are accessible and we have improved advance guidance for non-accessible facilities. The website of all facilities now have information on accessibility and you can get the best overall picture on the accessibility site.

Price list

The following price list for AYY’s rentable facilities for members & associations is valid until further notice.

Sauna facilities 

AYY's members and associations

Rent (€) 

Others

Rent (€)

Gorsu

130

350

Heinävaara

100

Sun-Thu: 300

Fri-Sat and on public holidays and holiday eves: 350

Jämeräntaival rooftop sauna  

100

350

OK20 large space 

150 

400 

OK20 small space 

120

200 

OK20 sauna 

80

150 

Ossinsauna

130

350 

Otaranta rooftop sauna

250 500

Sievo Sauna

200

Sun-Thu: 350

Fri-Sat and on public holidays and holiday eves: 400

Vaasankatu sauna & cabinet

130 

Sun-Thu: 350

Fri-Sat and on public holidays and holiday eves: 400

     

Rantasauna 

AYY members and associations

Rent (€) 

Others

Rent (€)

Rantasauna large space

300 

Set price for Rantasauna large space, small space and hot tub:

Sun-Thu: 800

Fri-Sat and on public holidays and holiday eves: 950

Rantasauna small space

100 

-

Rantasauna hot tub

130

-

     

Servin mökki 

AYY members and associations

Rent (€) 

Others

Rent (€)

Servin mökki

350 

Set price for Servin mökki and kitchen:

Sun-Thu: 800

Fri-Sat and on public holidays and holiday eves: 900

Servin mökki kitchen

150 

-

Smökki night usage permit (1–5 am), to be applied for separately

130 (when applied for at least 2 weeks before booking, after that 180)

150 (when applied for at least 2 weeks before booking, after that 180)

     

Other rental facilities

AYY's members and associations

Rent (€) 

Others 

Rent (€)

Association room

0 50

Craft room

50 

Multi-facility hall

0

50

OK20 2nd floor 

100

500 

Ossinkulma 

100 

Otaranta club room

50 

100 

Game room

30 (3-6 h)

80 (7-12 h)

 

100 (3h)

Sitsi kitchen 

50

100

Takka cabinet 

50 (3-6 h)

100 (7-12 h)

100 (3h)

Tatami hall

0

100

Vaasankatu cabinet (9am–4pm; 3 h at a time) 

30 

100 

Village living room

0 100

Studio (only rented for AYY members)

50 

– 

 

Learn more about the facilities

There are pictures and information on all AYY-owned facilities on their individual websites.

Gorsu

Gorsu

Gorsu is a windowless space on the basement floor of Jämeräntaival 5, with a sauna, dressing room and a separate lounge area. It is suitable for holding sauna evenings and parties.

Gorsu
Heinävaara

Heinävaara cabinet and sauna

Heinävaara is a bright sauna facility at Rummunlyöjänkatu 3 in Leppävaara, Espoo.

Heinävaara cabinet and sauna
Jämeräntaipaleen kattosauna

Jämeräntaival rooftop sauna

Jämeräntaival rooftop sauna is located on the top floor of Jämeräntaival 3 A.

Jämeräntaival rooftop sauna
Otakaari 20

OK20

The ground floor of Otakaari 20 includes two separate party venues with a sauna in between.

OK20
OK18

Ossinsauna

Ossinsauna is on the downstairs floor of Otakaari 18. The space can be adapted to a wide range of uses due to the moveable furniture.

Ossinsauna
Rantsu_iso_sauna

Rantasauna

Rantasauna, more commonly known as“Rantsu”, is a sauna built and funded by engineering students. There is also a hot tub available.

Rantasauna
Vaasankatu10_sauna

Vaasankatu cabinet and sauna

The Vaasankatu cabinet and sauna are located on the top floor of Vaasankatu 10, in Helsinki.

Vaasankatu cabinet and sauna
Otakaari 20

OK20 Upper Floor

The upper floor of OK20 is particularly suitable for arranging academic dinner parties. The floor area is 130 m2.

OK20 Upper Floor
Ossinkulma2

Ossinkulma

Ossinkulma is a bright and pleasant space located on the ground floor of Otakaari 18 A.

Ossinkulma
Otaranta 8

Otaranta rooftop sauna

Otaranta rooftop sauna is located on the top floor of Otaranta 8 E. Its balconies provide direct views over the Otaranta Boat Club towards Laajalahti.

Otaranta rooftop sauna
Otarannan kerhotila2

Otaranta Club Room

Otaranta Club Room can be adapted to a wide range of uses.

Otaranta Club Room
Kuvituskuva, kukkia

Game Room

The game room is suitable for board games, sitsit parties and meetings.

Game Room
Smökki

Servin Mökki

Servin mökki, known as “Smökki”, is an atmospheric space located in Teekkari Village in Otaniemi. The space is suitable for organising large parties.

Servin Mökki
Sievo Sauna

Sievo Sauna

Sievo Sauna is located on the top floor of Atlantinkatu 7 A in Jätkäsaari. There is also access to the roof terrace.

Sievo Sauna
Takkakabinetti

Takka Cabinet

The Takka Cabinet is located in Jämeräntaival 3 A and is suitable for holding sitsit parties and meetings.

Takka Cabinet
Kuvituskuva, kukkia

Craft Room

The craft room is is a small but well-equipped facility built alongside the bicycle cellar at Jämeräntaival 6. AYY members can book the craft room for their use.

Craft Room
Kylän_olohuone_2

Living Room of Teekkari Village

The Living Room of Teekkari Village is suitable for a wide range of social events and evenings.

Living Room of Teekkari Village
Monitoimitila

Multi-Facility Hall

The Multi-Facility Hall is located in the corridor connecting stairwells A and C of Jämeräntaival 3. It is excellent for holding dance rehearsals.

Multi-Facility Hall
Sitsikeittiö

Sitsi Kitchen

The Sitsi Kitchen is an industrial kitchen in Jämeräntaival 3A, where you can prepare food for a large group of people.

Sitsi Kitchen
Tatamisali_2

Tatami Hall

The Tatami Hall is a room of about 70m2 padded with tatamis. The space is particularly suitable for martial arts training.

Tatami Hall
Yhdistystila2

Association Hall

The Association Hall at Jämeräntaival 1 B is excellent for holding dance lessons.

Association Hall
Kuvituskuva, kukkia

Other Facilities

AYY’s members and associations can also rent a few facilities, which are not maintained by the Student Union.

Rent facilities or van
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