Rent facilities or van

Booking of facilities and price list

The student union rents out saunas, event and meeting venues, as well as recreational facilities in Espoo and Helsinki. Student union members and associations can rent facilities for one day at a time at a discounted price.

Booking instructions and the use of facilities

Booking

The facilities are booked in the TILA system with the booker’s personal Aalto user details.

Your booking will only become valid once the AYY office has confirmed your booking. Bookings are usually confirmed on the next weekday. After confirmation, the reservation will appear in the booking calendar in blue. Please note that you will only receive an email booking confirmation if you have selected this option in the TILA system. More information is available at https://tila.ayy.fi/help.

If you do not have Aalto user details, you can book facilities by contacting Otaniemi services office using this form.

Electronic locks

Electronic code locks have been installed in most of AYY's rental facilities. If the reservation has been made in TILA system, the access code can be activated when the reservation starts. If the code lock has been installed in the facility, you can find the information on our website: AYY's rental facilities. For reservations for these facilities, the booker does not need to pick up the key from our office if they have made a reservation with Aalto IDs in the TILA system. Please note that the access code will only start to work once the booking has been accepted by the service office.

If the access code doesn’t work, wait a minute and try again. If the code still doesn’t work, activate a new code in the TILA system by selecting “change the code”. Wait for 15 minutes before trying out the new code. If the code still doesn’t work, you can contact the maintenance company. If you need to use the door opening service of the maintenance company, please inform us at [email protected] on the following weekday at the latest. Don’t call in the maintenance company unnecessarily. We will charge the booker for unnecessary maintenance visits.

Keys

In some facilities the key still needs to be picked up from AYY's office. Also if the person who has made the reservation doesn't have access to TILA-system, the key must be picked up from our office. Please note that if you need keys for your reservation (AK's cottage, Craft room, Studio & the van), the keys must be picked up during office opening hours. For weekend reservations, the keys are collected on Friday. Please check the opening hours of AYY's office here.

If you forget to pick up the keys in advance, you need to phone the maintenance service. The maintenance company will charge you for the door-opening service in accordance with its own price list (approx. €100–150/ visit). Contact information for the maintenance companies can be found here.

Return the keys to AYY’s Services Office in Otaniemi or to the letter box located by the Otakaari entrance by 12 noon on the day following the booking.

Payments

The invoice is sent to the booker by email. The booker must be a student union member both at the time of booking and during the rental period in order to rent the facility at the member price. You can find the price list for all facilities further below on this page.

If you have any questions regarding this then you can always contact us: [email protected]

Cancellations

Bookings for facilities subject to a charge must be cancelled 14 full days prior to the rental period at the latest; otherwise the booker has to pay the complete price for the rent. Free facilities must be cancelled at least 1 day prior and the van 2 days prior to the rental period. An unused and uncancelled reservation (also the van) will be billed according to the the full reservation price.

You should cancel the bookings in the TILA system. If you do not have the Aalto user details, you can also cancel the booking by emailing AYY ([email protected]) at least 14 days prior to the rental period.

Usage hours for facilities

Usually AYY’s facilities are rented for one evening at a time. The facilities can also be rented for the day, in which case the price is negotiated case by case with AYY.

It is possible to apply for a night usage permission for Servin mökki with a separate form. There is an additional fee for a night usage permission.

Heating of saunas

Otaranta Rooftop Sauna, Jämeräntaival Rooftop Sauna, Ossi's Sauna, Rantasauna (electric stove), OK20 sauna, Gorsu and Sievo Sauna, Heinävaara Sauna & Vaasankatu Sauna: 

The users must warm up the sauna by themselves when arriving at the facility by switching on the heater. 

Rules and terms for facilities

The renters are responsible for the facilities they have rented as well as their movables while they are in possession of the keys. Rules and terms for the Student Union’s rental facilities and sanctions for violation of rules can be found via this link.

Revocation of the booking right

The AYY Board decided at its meeting 14/2015 that the right to book rental facilities is denied from all bookers who do not pay their bills after the first payment reminder. The booking right is re-enacted as soon as the payment has reached AYY’s bank account.

Accessibility

AYY has paid more attention to accessibility and reachability in rental facilities. Some of the facilities are accessible and we have improved advance guidance for non-accessible facilities. The website of all facilities now have information on accessibility and you can get the best overall picture on the accessibility site.

Price list

The following price list for AYY’s rental facilities for members & associations is valid until further notice. NOTE! Due to the increase in maintenance costs, the rental prices of facilities have changed.

Sauna facilities 

AYY's members and associations

Rent (€) 

Others

Rent (€)

Gorsu 130 350
Jämeräntaival rooftop sauna   100 350
OK20 large space  150  400 
OK20 small space  120 200 
OK20 sauna  80 150 
Ossinsauna 130 350 
Otaranta rooftop sauna 250 500
Sievo Sauna 200

Sun-Thu: 350

Fri-Sat and on public holidays and holiday eves: 400

Vaasankatu sauna & cabinet 200 

Sun-Thu: 400

Fri-Sat and on public holidays and holiday eves: 500

     

Rantasauna 

AYY members and associations

Rent (€) 

Others

Rent (€)

Rantasauna large space 300 

Set price for Rantasauna large space and small space:

Sun-Thu: 800

Fri-Sat and on public holidays and holiday eves: 950

Rantasauna small space 100  -
Hot tub 130 -

Servin mökki 

AYY members and associations

Rent (€) 

Others

Rent (€)

Servin mökki 350 

Set price for Servin mökki and kitchen:

Sun-Thu: 800

Fri-Sat and on public holidays and holiday eves: 900

Servin mökki kitchen 150  -
Smökki night usage permit (1–5 am), to be applied for separately 130 (when applied for at least 2 weeks before booking, after that 180) 150 (when applied for at least 2 weeks before booking, after that 180)
     

Other rental facilities

AYY's members and associations

Rent (€) 

Others 

Rent (€)

Association room (only rented for AYY members) 0 -
Craft room 50 
Multi-facility hall (only rented for AYY members) 0 -
OK20 2nd floor  100 500 
Ossinkulma  100 
Otaranta club room 50  100 
Pelitila Pelimanni (Game room) 100  200
Sitsi kitchen  50 100
Takka cabinet  100  200
Tatami hall  (only rented for AYY members) 0 -
Village living room 0 100
Studio (only rented for AYY members) 50  – 

Learn more about the facilities

There are pictures and information about all AYY facilities on their own pages.

Gorsu

Gorsu

Gorsu is a windowless space on the basement floor of Jämeräntaival 5, with a sauna, dressing room and a separate lounge area. The facility is suitable for sauna evenings and parties.

Gorsu
Jämeräntaipaleen kattosauna

Jämeräntaival rooftop sauna

Jämeräntaival rooftop sauna is located on the top floor of Jämeräntaival 3 A.

Jämeräntaival rooftop sauna
Otakaari 20

OK20

On the ground floor of Otakaari 20, there are two separate event spaces with a sauna in between.

OK20
OK18

Ossinsauna

Ossinsauna is located on the lower floor of Otakaari 18. The space is versatile and can be easily adapted for various uses due to movable furniture.

Ossinsauna
Rantsu_iso_sauna

Rantasauna

Rantasauna, more commonly known as 'Rantsu', is a sauna built and funded by engineering students.

Rantasauna
Vaasankatu10_sauna

Vaasankatu cabinet and sauna

Vaasankatu cabinet and sauna are located on the top floor of Vaasankatu 10, Helsinki.

Vaasankatu cabinet and sauna
Otakaari 20

OK20 - upper floor

The upper floor of OK20 is suitable for arranging academic dinner parties, in particular. The floor area is 130 m2.

OK20 - upper floor
Ossinkulma2

Ossinkulma

Ossinkulma is a bright and pleasant space located on the ground floor of Otakaari 18 A.

Ossinkulma
Otaranta 8

Otaranta rooftop sauna

Otaranta rooftop sauna is located on the top floor of Otaranta 8 E. The balconies provide direct views over the Otaranta Boat Club towards Laajalahti bay.

Otaranta rooftop sauna
Otarannan kerhotila2

Otaranta club room

Otaranta club room is versatile and suitable for a wide range of purposes.

Otaranta club room
A room with sofas, table and a microphone for karaoke.

Pelimanni (former game room)

Pelimanni is suitable for hangouts, game or movie nights or casual cocktail events.

Pelimanni (former game room)
Smökki

Servin mökki

Servin mökki, known as “Smökki”, is a charming space located in Teekkari Village in Otaniemi. The facility is suitable for organising large parties.

Servin mökki
Sievo Sauna

Sievo sauna

Sievo sauna is located on the top floor of Atlantinkatu 7 A in Jätkäsaari with an access to a roof terrace.

Sievo sauna
Takkakabinetti

Takka cabinet

Takka cabinet is located at Jämeräntaival 3 A and suitable for holding sitsit parties and meetings.

Takka cabinet
Tools on a blue wall

Craft room

The craft room is a small but well-equipped facility built alongside a bicycle cellar at Jämeräntaival 6. AYY members can book the craft room for their use.

Craft room
Kylän_olohuone_2

Living room of Teekkari Village

The living room of Teekkari Village is suitable for various gatherings and social events.

Living room of Teekkari Village
Monitoimitila

Multi-facility hall

The multi-facility hall is located in the corridor between staircases A and C at Jämeräntaival 3. The hall is excellent for activities such as dance rehearsals.

Multi-facility hall
Sitsikeittiö

Sitsi kitchen

The sitsi kitchen is an industrial kitchen in Jämeräntaival 3A, where you can prepare food for a large group of people.

Sitsi kitchen
Tatamisali_2

Tatami hall

Tatami hall is a room of about 70 m2 padded with tatamis. The space is particularly suitable for martial arts training.

Tatami hall
Yhdistystila2

Association hall

The association hall at Jämeräntaival 1 B is excellent for holding dance lessons.

Association hall
Tools on a blue wall

Other facilities

AYY members and associations can also rent certain facilities not managed by the student union.

Rent facilities or van
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