Contact Information

Invoicing Information

Aalto University Student Union (Business ID 0101365-5) processes invoices as online invoices.

We use electronic invoicing and hope to receive invoices primarily in electronic form. If your company or association is unable to submit electronic invoices or send invoices by e-mail, you can send paper invoices to our scanning service address.

We do not accept invoices sent to our visiting address.

1. Electronic Invoices

Aalto-yliopiston ylioppilaskunta, 0101365-5
 

Electronic invoice address: 003701013655
Operator: Maventa (003721291126)
Operator ID, when sending from online banking: DABAFIHH*

*Please use this operator ID if the electronic invoicing program you use is not able to send invoices directly using Maventa’s operator ID.

Electronic invoice address: 003701013655
Operator: Handelsbanken (HANDFIHH)

2. Reception of Invoices via E-mail to the Scanning Service

Please use this address for invoices only. Invoices must be sent to the service’s e-mail address as PDF attachments. If the invoice itself contains attachments, these must be included in the same file as the actual invoice.

Address for invoices sent by e-mail: [email protected]

  • You can send multiple invoices in a single e-mail as long as each invoice and its related invoice attachment pages are in separate attachments. Each file must have a different name.
  • The size of a single e-mail may not exceed 5Mb.
  • PDF files must be genuine PDF documents (PDF version 1.3 or newer).
  • The PDF files may not be locked or password-protected.
  • The document size must not exceed 210 x 297mm.
  • Permitted characters for the attachment name are regular characters, a-z, A-Z, and 0-9. Please do not use special characters when naming attachments.

3. Scanning Service for Paper Invoices

The address information must be complete on both the invoice and the envelope so that the invoice can be forwarded quickly and reliably to the recipient.

Aalto-yliopiston ylioppilaskunta
01013655
PL 100
80020 Kollektor Scan

  • Please do not send any material other than invoices to the scanning address. All material is automatically read to our accounts payable system, and other material (for example receipts, business gifts, credit cards or entrance tickets) will not reach its recipient through this address.
  • Please only use black text on a white background, as this provides the best result when automatically identifying invoices.
  • Please do not use staples in invoices sent to the scanning services.
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