Housing

Residents’ FAQ

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Keys

What is a matron’s key?

Some apartments have a separate matron’s key that provides access to the common areas in the property, such as the laundry room or storage facilities. The matron’s key does not provide access to the apartment.

 

I have locked myself out of my apartment. Can the Castle Warden come and let me in?

Castle Wardens have a universal key at their disposal and can come over to open a door for residents. However, this is not one of the Castle Wardens’ regular duties, and they are not obliged to come over to open a door for residents if they are unable for some reason. If the AYY Services Office is open, you can come in and ask to borrow a key from the Office. Maintenance companies can also open the door for residents, but they will charge a fee for this in accordance with the service prices of the company in question.

 

I am moving out of a friend/family apartment. What do I do with my key?

The rules are the same as for other moves. The resident moving out must exchange keys with the new resident or one remaining in the apartment. In these cases, the key exchange agreement proves that at the start of the new tenancy agreement, the tenants of the apartment have the same number of keys as in the previous agreement with the departing resident.

 

Right of residence

I have been on an exchange, but this has not been taken into account in my right of residence. How can I have my right of residence reimbursed?

Based on an exchange or similar, students must request reimbursement for their right of residence themselves, as AYY is not informed of the students’ exchange studies any other way. So, to get a reimbursement, deliver a certificate of your exchange to Housing Services. The certificate should be in English or Finnis and disclose the duration of the exchange in months, so that you can be reimbursed with the correct amount of right of residence.

 

I live in an AYY apartment and my right of residence is ending in a couple of months. However, I will be graduating soon and moving elsewhere after that. Is there any way to extend my right of residence?

If a resident’s tenancy agreement has been terminated but they would need the apartment for a while longer before moving elsewhere, they can request that the Housing Committee put back the moving date. The reason for the postponement must be that the resident would provenly have to find a new apartment for an unreasonably short period of time, for example, due to moving elsewhere or waiting for their own apartment to be completed, or that the resident can present other very weighty reasons to postpone the moving date. The moving date can be postponed by a maximum of one year. Delays in completing your studies are in themselves not a valid reason for postponing the moving date.

 

Does AYY have study credit limits for residency? Do residents have to complete a certain amount of studies to maintain their right of residence?

In accordance with AYY’s Housing Regulation, persons living in AYY’s apartments must complete 18 study credits at Aalto University annually to maintain their right of residence. However, for valid reasons, there can be flexibility with the study credit limit. The decision on this is made by AYY’s Housing Committee. If you are struggling to complete 18 study credits, make an application to the Housing Committee.

 

I am going to register for non-attendance as I will be completing studies at Helsinki University for the next academic term. Can I still continue to live in an AYY apartment?

If you register for non-attendance, you can unfortunately not continue living in your apartment. Only persons who register for non-attendance for statutory reasons can keep their apartment during their absence as well. Also note that living in an AYY apartment requires the completion of 18 study credits at Aalto University annually, so you also need to complete 18 study credits at Aalto University during the academic year. One option is to have studies completed at another university credited towards the Aalto University degree, but even in this case, you also need to register for attendance at Aalto University.

 

Subletting and subleasing

Can I be a subtenant in an AYY apartment if my right of residence has expired?

Anyone can be a subtenant in AYY’s apartments, regardless of AYY membership or right of residence. Right of residence or AYY membership is not a prerequisite for subtenancy.

 

I am about to sublet my apartment. Will the subtenant pay the rent directly to AYY or to me?

The rent obligation to AYY always remains with the apartment’s main tenant and is not transferred to the subtenant. For this reason, we recommend an arrangement whereby the subtenant pays the rent to you, and you then pay it to AYY. This way, you can make sure that the invoices get paid and also get involved on time if there is any trouble. This applies to both subletting and subleasing.

 

Can AYY find a subtenant for my apartment?

It cannot. Finding a subtenant is always the responsibility of the apartment’s main tenant. It is advisable to take care in the selection of a subtenant to prevent any possible problems.

 

Can AYY help with problems caused by a subtenant?

A sublease is always a tenancy relationship between the apartment’s main tenant and subtenant. AYY is not party to a sublease. Hence, the sublease is the responsibility of the apartment’s main tenant, besides which a sublease does not free the main tenant from their obligations to the lessor, i.e. AYY. This means, for example, that the obligation to pay rent to AYY remains with the main tenant, as does responsibility over the apartment’s condition. If the subtenant’s actions give cause to a warning, this warning is addressed to the apartment’s main tenant, who can in turn give a warning to their subtenant themself.

AYY’s Housing Office can offer you advice and assistance with problems related to subleasing. However, the main thing is to prevent problems, starting from a careful selection of subtenant. In a sublease, the apartment’s main tenant takes the position of lessor in relation to the subtenant, so there is reason to be acquainted with the set-up. In addition to AYY’s own sublease conditions, you can familiarise yourself, for example, with the Finnish Landlord Association’s website, the information package for landlords by Vuokraturva as well as the fair rental practices.

 

Tenancy agreement

My payday is the 15th of the month, can I pay my rent then?

The rent’s due date is negotiable. Please contact AYY’s Housing Services.

 

I am struggling to pay my rent. What do I do?

Whenever you are struggling with payments, you should not hesitate to get in touch with AYY. We can set up a payment plan to help you avoid problems like debt collection, a bad credit history and, at worst, eviction.

 

How do I know if my rent will increase?

Rent increases come into effect on 1 Mar annually, but increases are not made every year, nor for every property. You will be notified of any increases in Domo in December of the previous year, and you can confirm your acceptance of the increase notice in Domo. There is no separate announcement if the rent does not increase.

 

I have received a new apartment from another lessor, and the apartment should be accepted next month already. Can I terminate my tenancy with AYY without a termination period, as surely there is always a queue for AYY’s apartments?

Unfortunately, this is not possible. AYY must adhere to the one-month termination period recorded in the tenancy agreements. The one-month termination period is based on the Act on Residential Leases (AHVL), and it is practically the shortest time period within which AYY can ensure that renting the apartment to the next student can be done without it remaining empty for a time. Apartments being empty cause rent losses, which in turn directly increase the rents of AYY’s all other tenants. AYY’s other tenants cannot be made to carry the risk caused by this kind of flexibility. In other words, the one-month termination period must be adhered to in the name of equal treatment, even though it may feel unreasonable in terms of an individual student.

 

Domo is sending me a daily email reminder to confirm my termination notice, but I am not yet sure when I want to move out of the apartment. Can I still change the ending date of my agreement if I confirm the termination?

The Act on Residential Leases requires lessors to collect a confirmation for termination notices from the tenants, but this confirmation does not rule out the tenant’s possibility to terminate the agreement at an earlier time. So, you should confirm your receipt of the termination notice on time, even if you are not yet sure if you want to continue living in the apartment until the ending date recorded in the termination notice.

 

Can the last day of my tenancy agreement be any other than the last of the month?

Unfortunately not. Of course, a tenant can move out of an apartment before the official moving-out day (the first working day of the month following the ending date of the tenancy agreement), but they are obliged to pay the rent until the agreement comes to an end.

 

Changing apartments

I received an apartment from AYY, but I would prefer an apartment higher up in the building. How can I change my apartment?

At AYY, you are offered the chance to apply for an internal transfer within the same apartment group, meaning a transfer to another apartment of the same apartment type in the same residential area. Submit an application in Domo as normal and apply for the apartments you want. The system recognises applications for internal transfers and automatically scores them with five additional points. Please note that it may take some time to get a transfer, if no suitable apartments become available.

 

I suspect that I am reacting badly to the indoor air in my apartment. What can I do?

Get in touch with AYY’s Real Estate Sector and Housing Services immediately. AYY will call for an expert to inspect the apartment.

 

My neighbours often make a lot of noise, and I am considering moving elsewhere because of this. What can I do?

Disturbing behaviour from neighbours does not have to be tolerated but can be interfered with. If your neighbours make a lot of noise, it would be good to keep a record of when the noise takes place and what it is like. It is also advisable to speak to other neighbours to find out if the noise is disturbing them and ask them to record the instances of noise. If more than one resident reports the noise to the lessor, it is easier for them to get involved with the situation. In any case, you should also get in touch with the Housing Services so that we can go through the possible solutions together.

 

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Are you wondering about something related to housing or AYY apartments?

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