The rules and documents that guide operations
In addition to laws, the University is guided by its own rules and documents. They direct the operations and authority of all the administrative bodies. Many of the students’ rights and obligations are also based on them.
The rules of the Aalto University Foundation direct the operations of the Foundation behind the University.
The University Bylaws define the administrative structure of the University.
Each school has guidelines which define the operations of that unit in more detail.
The General Regulations of Aalto University on Studying are in force in the whole of the University and the schools have degree regulations, in which regulations relating to studying are laid out in more detail on school-specific level.
The Openness of Operations and Data Protection at Aalto University document describes the openness of the documents and decision-making of the University.
The Language Guidelines of Aalto rule on the right to use Finnish, Swedish and English.
The Code of Conduct in the University Environment lays out what kind of behaviour is committed to in the community of Aalto University.
In addition, it’s good to know current separate decisions. These are ones, for example, to do with credits, degree revisions and organising examinations.
The Board of the University ensures that the operations of the University are organised in an appropriate way. In order to carry out its task, the Board decides on the strategy of the University, matters relating to the operations and finances of the University and other far-reaching plans. The Board selects the President. The Board consists of members from outside the University.
The President directs the operations of the University. The President is responsible for the financial, effective and productive management of the work of the University and the implementation of the decisions of the Board.
According to the Management Regulations, the tasks of the President also include making a proposal to the Board about replacements for the President, Vice Presidents and their roles, the Deans working as the directors of the schools and other direct subordinates of the President, such as the directors of different areas of operational activities.
The Provost acts as the substitute of the President, supports the President in strategic planning, directs all the processes of the University that are to do with teaching, research and effectiveness, and does other tasks assigned to them by the President. In many aspects, the Provost can be seen as a President who is in charge of teaching.
Following the joint proposal of the President and Provost, the Board of the University appoints Vice Presidents for the different areas of operations of the University. They act as the subordinate of either the President or Provost. The preparation of many things and leadership in practice is delegated to the Vice President responsible for the area. For example, they lead various kinds of preparatory workgroups and projects.
Deans (and Vice Deans)
Deans direct the schools and are appointed by the President. Generally, the schools have a separate Vide Dean responsible for teaching, who is the contact person in matters relating to students.
Faculty directors and programme directors
The various schools of Aalto are organised in slightly different ways. The directors of faculties and programmes are often people who are in the position of line manager closest to the students. It is their responsibility to develop training programmes and lead operations in practice. In possible cases of conflict, they are the next person along from the teacher of the course.
Heads of academic affairs
The heads of academic affairs direct the student services of the faculty and are often the person whom it’s worth contacting when you have questions related to teaching arrangements. They act as preparers of many things, for example if a student complains about inappropriate treatment.
Other important people
It’s good for a Halloped to know the important people in their own subject, such as study coordinators, study advisors and administration people. Good personal relations are always of use! Many things only become clear at grassroots level.
The Academic Affairs Committee (AAK)
The University’s Academic Affairs Committee is the University-level common multiple-member administrative body that has the promotion of the quality of research, teaching and artistic activities as its remit. The University’s Academic Affairs Committee decides on the University’s teaching plans, degree requirements and the students’ selection grounds, and other general regulations relating to teaching, research and artistic activities, as well as putting the bodies in place that are required to take care of research and teaching. In addition, the task of the Academic Affairs Committee is to appoint the members of the Board of the University. AAK is led by the Provost, appointed by the President. There are four student members in AAK.
To support the work of the President and the operational leadership of the University, various kinds of management groups, advisory committees and workgroups that prepare decisions can be set up. Established workgroups include the President’s and Provost’s operational Management Teams, the Aalto Management Team, the Tenured Professors Council and the joint discussion forum of the operational management of the University and the faculty directors, Aalto Leaders’ dialogue (ALD). In AMT and ALD, students are presented by the Chair of the Board of the Student Union and the representative of doctoral students.
In addition to these, the Vice Presidents and the Provost lead management groups on different themes, i.e. Steering Groups. In these, decisions are prepared for the Vice Presidents, and for the President, when required.