Association newsletter for week 15/2019

This is the AYY association newsletter for week 15/2019

April is here, and Wappu is approaching! Add your event on the wappu.fi website (item 2) and invite Manta’s cap to visit your event (item 3).

Upcoming events and important dates for associations

14 Apr: Parliamentary election (https://ayy.fi/en/blog/2019/03/12/futuretalks-election-spring/)
17 Apr: AYY Representative Council meeting 4/2019 (http://ayy.fi/live)
23 Apr: Aalto Open Air
30 Apr: Wappurieha declaration, Manta crowning and Dipoli Wappu
18 May: AYY 9th Annual Ball https://www.facebook.com/events/236007250677458/

Find more events at https://wappu.fi/ (page is under construction) and at item 4.

Contents of the newsletter

1. Thanks to everyone who submitted the association notice and applied for an operating grant on time
2. Register your event on the wappu.fi site
3. Manta’s cap to your event
4. FYI – dates of AYY events
5. Checkpoint organisers for Tour de Walpuri on 29 Apr
6. Immortalise your photo as part of AYY’s photographic mosaic!
7. How do you think Teekkari culture should be promoted?
8. Gorsu, Tatami Hall and Village Living Room can be booked again

1. Thanks to everyone who submitted the association notice and applied for an operating grant on time

We received a total of 140 applications, and association notices from a total of 170 associations. We will use the association notices to check that the associations still meet the requirements of AYY’s Association Regulation. The applications will be scored in accordance with the scoring model. April will be spent largely on going through these so, apologies in advance for possible delays in replying to your messages. We hope to have the grants paid out before the summer.

We want to develop the grant application process, please give us feedback: https://lomake.ayy.fi/yhdistykset/palaute-avustushakemus-2019/

A few pointers:

• If you requested more time for your appendices, please remember to submit the missing appendices according to the schedule we agreed on ([email protected]), and by 31 May at the very latest.
• If you missed out on making your association notice, you cannot advance your association’s situation until the grant applications have been scored. The Tahlo system will be opened for late submissions before the summer.
• If you missed out on applying for a grant, your association cannot receive funding from AYY this year. The grant kitty will be divided between those who applied on time. For projects and new ideas, you can try to get funding from the TTE Fund (https://tter.ayy.fi/, in Finnish) or the KY Foundation (https://kyweb.fi/foundation-subsidies/). Also, keep in mind the possibilities of corporate collaboration – find training materials on the subject here: https://yhdistysopas.ayy.fi/koulutusmateriaalit/ (last section of themed day; in Finnish).

Wishing all associations operating within AYY a happy spring!

2. Register your event on the wappu.fi site

Wappu is coming! AYY gathers the Wappu happenings of the whole Aalto community at one address, the wappu.fi website. Want to have your event added to the list? Fill in the form at https://lomake.ayy.fi/viestinta/wappu-fi-2019/.

If you come up with any questions about the form or the wappu.fi site, you can get in touch with AYY’s Communications Specialist Henna Palonen ([email protected] or 0505209440).

3. Manta’s cap to your event

As the cleverest have already noticed, this year is AYY’s turn to crown the Havis Amanda statue at Wappu. You now have a unique opportunity to have the Manta cap itself pay your event a visit! The cap will be delivered onto site and collected by AYY, so the event organisers only need to reserve a suitable spot for the cap.

The presence of the cap can be requested for any event, and the AYY Crowning Working Group will approve the request if they consider the event suitable for a cap visit! If there are overlapping requests, the working group will decide which event is prioritised. If the cap comes to your event, we hope that your association will publish this on social media with the hashtag #matkallamantalle – AYY will also publish the cap’s visits to your events on its own channels.

By using #matkallamantalle on Instagram (in a public profile), you will be entered into a draw for two plus-one VIP spots with drinks at the Manta Crowning. Feel free to advertise the draw to your members when the cap visits your event!

More information and booking requests can be sent to christian.segercrantz at ayy.fi or @chriau.

Wappu-spirited greetings on behalf of the AYY Crowning Working Group,

Chriso

4. FYI – dates of AYY events

The employees and volunteers of Aalto University Student Union organise various big events aimed at all Aalto people, some of whose dates have been listed below. These are for your information and to support the planning of other events. Welcome along!

Wappu Exchange in Tampere 15 Apr https://www.facebook.com/events/791123701271281

Tutor training 17–18 Apr https://ayy.fi/en/blog/events/tutorkoulutukset-2/
Sitsi Competition 20 Apr https://www.facebook.com/events/2295608497163781/
Aalto Open Air 23 Apr
Ciné pays you a visit 24 Apr https://www.espoocine.fi/2019/fi/tapahtumat/cine-kylassa (in Finnish) 
Freshman Speksi 29 Apr
Opening bang of Tour de Walpuri and Yöjäynä 29 Apr
Tour de Walpuri 29 Apr https://www.facebook.com/events/580838759088639/
Tour de Walpuri afterparty and Wappu Festival 29 Apr https://www.facebook.com/events/321360741884642/
Wappurieha declaration 30 Apr
Manta crowning 30 Apr
Dipoli Wappu 30 Apr https://www.facebook.com/events/318302462214039/
Village clean-up 4 May
Tutor training 6–7 May https://ayy.fi/en/blog/events/tutor-trainings-2/
Flower Day 13 May
AYY 9^th Annual Ball 18 May https://www.facebook.com/events/236007250677458

Also, check out the election-related events here: https://ayy.fi/en/blog/2019/03/12/futuretalks-election-spring/.

If you have any questions regarding the events, you can contact the Culture Sector at kulttuuri(a)ayy.fi or, for the part of tutor training, the Board member in charge of new students, Anna Halsas at anna.halsas(a)ayy.fi.

5. Checkpoint organisers for Tour de Walpuri on 29 Apr

Wappu greetings from your Culture Directors as well! This year, in the night of the Wappu eve’s eve on 29 Apr, Tour de Walpuri takes the place of the traditional Crazy John. The event’s concept remains the same, however; only the name has been changed to a more descriptive one. The idea is for participants to tour all over Otaniemi and complete brief tasks at various checkpoints, earning them points for their score card. Hence, to ensure the event’s success, we need checkpoint organisers for the event. So, register your association, group of friends or other party to organise a checkpoint at Tour de Walpuri:

http://lomake.ayy.fi/teekkarijaosto/walpurin-kierros-2019/

It is worth it to put some effort into your checkpoint, as the best one will be rewarded with an awesome Wappu basket as well as a free rental of an AYY rentable sauna, to be used by the end of the year.

If you have anything to ask about the event or organising a checkpoint, contact the Culture Directors:

Roope Pääkkönen TG: @Rooipw Email: [email protected]
Samuli Vehkomäki TG: @Vehkomaki Email: [email protected]

6. Immortalise your photo as part of AYY’s photographic mosaic!

Immortalise your photo as part of AYY’s photographic mosaic! In honour of the First of May, AYY’s Steering Group of Artistic Activities is producing a photographic mosaic artwork from the photo archives of students and student organisations. The theme of the artwork is “Wappu,” so we are looking for Wappu-spirited photos or ones taken around the First of May featuring students, student life and everything related.

Go through your own or your association’s photo archives and send us your pics. We need hundreds of photos in total, so there is no need to do any great elimination of the photos – this is where quantity matters! You can submit photos until 11 Apr using the form below.

https://lomake.ayy.fi/taide/photo-mosaic-wappu/

7. How do you think Teekkari culture should be promoted?

Do you have an amazing idea on how Teekkari culture should be promoted in Otaniemi? Tell us your ideas on this form: https://lomake.ayy.fi/yhdistykset/idea-for-teekkari-culture/.

At the end of last year, the Academic Engineers and Architects in Finland donated 30 000 euros towards promoting the Teekkari culture. Ideas have been collected in various workshops and now, all members of the Teekkari community get to share their ideas via the form. What do you think would best promote the Teekkari culture? Your idea can cost anything between 1–30 000 euros. The questionnaire is open until 7 Apr.

More information on the TEK donation: https://lehti.tek.fi/index.php/opiskelijat/tek-lahjoitti-teekkarikulttuurille-100-000-euroa (in Finnish).

If you have questions or comments on the project or a broader idea for presentation, please contact the project team at [email protected], [email protected] and [email protected].

8. Gorsu, Tatami Hall and Village Living Room can be booked again

The renovations of the rental facilities at Jämeräntaival 5 A – Gorsu, the Village Living Room and the Tatami Hall – were completed in March, and the completely renewed facilities can once again be booked by members and associations.

Gorsu, located on basement level, is suitable for organising different kinds of parties and sauna evenings. The usage hours of Gorsu are 2 pm–3 am, and the sauna is switched on by facility’s booker themself with the controls found at the facility. The Village Living Room is suitable for holding meetings, playing games and watching movies. The usage hours of the Village Living Room are 10 am–11 pm. The Tatami Hall provides an opportunity e.g. to practise a variety of self-defence sports. There is a separate room connected to the facility that can be utilised as a dressing room. The usage hours of the Tatami Hall are 8 am–11 pm.

The Village Living Room and the Tatami Hall are free of charge for members and associations, Gorsu costs 130 €/booking for members and associations. More information on AYY’s rental facilities and their reservation: https://ayy.fi/en/students/services/rental-of-facilities/.

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

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