Aalto University Student Union preventing the spread of coronavirus – changes to opening hours and events
Updated on 26.3. at 13:40: edited sections AYY’s member services, AYY’s events, AYY’s rental facilities, Meetings in Aalto community and Recommendations for events organised within AYY
Updated on 20 Mar at 11am: edited AYY’s rental facilities section
Updated on 17 Mar at 4.45pm: information on the closing of laundry rooms and saunas added to AYY’s housing section
Updated on 17 Mar at 2pm: added a section Studies at Aalto
Updated on 13 Mar at 6pm: added a section Meetings in Aalto community
AYY follows the instructions of the Finnish Government and the Finnish Institute for Health and Welfare (THL) to prevent infections. The release will be updated if new measures are introduced. AYY actively follows government releases and considers the health and well-being of its members, volunteers, associations and employees in all its actions.
AYY’s member services
AYY’s Services Office will be closed until 1 May. The timeframe will be reviewed by AYY board meeting on 14 Apr 2020 at the latest. More information on the matter will be published on 15 Apr 2020. You can only come to our office to pick up the keys to apartments or rental facilities, or to pick up association mail, if you have personally contacted us in advance. We will separately publish information on the pickup of keys on the removal days. You can find current information and instructions on the contact site of the Services Office. You can ask about membership or rental facilities with this form or by calling 050 520 9400 on weekdays at 12noon–4pm. If you have any questions about housing, you can contact us with this form or call 050 520 9410 on weekdays at 12noon–4pm.
We want to protect our customers, employees and partners. Saunas and club rooms on AYY’s property will be closed on 17 Mar until further notice and the already made reservations will be cancelled. Laundry rooms remain in the use of residents and their cleaning is intensified. Please remember to wash your hands before and after using the laundry room.
If you live in AYY housing and suspect that you or your roommate are suffering from coronavirus, you can contact us with this form. As a landlord, AYY cannot tell or ask about the health situation of residents without their permission. Reimbursement of rent concerning apartments in which a coronavirus infection is detected will be handled on a case-by-case basis if the resident is at risk. Residents who are medically at-risk have the option of temporary removal on the basis of a medical certificate.
AYY adheres to the instructions of the Finnish Government in a state of emergency: gatherings with more than 10 people will not be organised until 13 Apr. Gatherings and events that require physical presence will not be organised until 29 Apr 2020. The timeframe will be reviewed by AYY board meeting on 14 Apr 2020 at the latest. More information on the matter will be published on 15 Apr 2020. Gatherings and events with more than 500 people are not organised until 31 May 2020.
AYY will organise May Day remotely in a digital format and aims to follow May Day traditions wherever possible. AYY encourages the whole community to be creative and find ways to organise a safe May Day remotely.
AYY10 annual celebration and the anniversary week events will be postponed to the autumn of 2020 and the new date will be announced as soon as possible. Tickets will be refunded if the new date is not suitable for participants. Anniversary guests will be contacted by email. Registration for invited guests will be reopened. Open registration will open at a later date.
AYY will not organise visits, journeys or events agreed with parties outside Aalto until 31 May 2020. AYY recommends all to be prepared to cancel events until 31 May 2020, and all events that are held should be subject to careful consideration.
AYY’s rental facilities, van & trailer
All AYY’s rental facilities will be closed until 1 May. The ban on the use of premises also applies to regular renters. AYY will cancel all bookings for rental facilities until the end of April and all the paid rents will be refunded. After this, the standard 14-day cancellation policy will apply. You can also delete your own reservation from the TILA system by logging in with Aalto account.
Associations must also comply with the current guidelines from the authorities in their own club rooms. According to the guidelines, gatherings of more than 10 people are prohibited, and it is recommended to avoid spending unnecessary time in public places.
New reservations for the van or trailer will not be accepted for the time period before 1 May 2020. AYY will contact those who have booked the van or trailer in the event that some existing reservations need to be cancelled.
The timeframe will be reviewed by the board meeting on 14 Apr 2020 at the latest. More information on the matter will be published on 15 Apr 2020.
Further information: [email protected]
Meetings in Aalto community
The Finnish Government has declared a state of emergency and banned public gatherings of more than 10 people starting on 18 Mar. We recommend that physical gatherings are avoided and meetings are held remotely throughout the community. No meetings are held in any of AYY’s premises or in the public and common areas of residential buildings. Only meetings that require physical presence can be organised with the utmost consideration. However, the updated guidelines from the authorities should be followed.
Recommendations for events organised within AYY
The Finnish Government has declared a state of emergency and banned the gatherings of more than 10 people starting on 18 Mar. It is not recommended to organise gatherings and events that require physical presence until 29 Apr 2020. The timeframe will be reviewed by AYY board meeting on 14 Apr 2020 at the latest. More information on the matter will be published on 15 Apr 2020. Gatherings and events with more than 500 people are not recommended until 31 May 2020. It is not recommended to organise visits, journeys or events agreed with parties outside Aalto until 31 May 2020. AYY recommends all to be prepared to cancel events until 31 May 2020, and all events that are held should be subject to careful consideration.
Studies at Aalto
Aalto University will close its doors at 8pm on 17 Mar. We recommend that all students will gather all necessary material needed for remote learning from the campus by this time. Aalto University will be closed during the state of emergency until 13 Apr. Today, on Tuesday, the University can only be accessed with an access token. If you do not have the access token, you can get one by purchasing the HSL card and registering it here. The University libraries have already been closed on 17 Mar.
Teaching is provided remotely during the state of emergency. The course arrangements will be announced on the MyCourses and Into sites. Aalto will inform students about the exam arrangements as soon as possible. There will be no changes to the already planned remote teaching and online exams.
Some exchange students at Aalto have been asked to return home and Aalto is working to ensure that all exchange studies can be completed remotely. Exchange students from Aalto University have been asked to return home. Aalto may also financially support their return. If an exchange student has already received the first part of one’s exchange scholarship and has not been able to leave, one does not have to refund the scholarship. If an exchange university does not offer remote teaching, students can enrol for Aalto courses.
Protection against coronavirus
The Finnish Student Health Service and the Finnish Institute for Health and Welfare have published instructions and information on coronavirus. FSHS does not treat infectious diseases, so if symptoms occur, you should contact your own health centre. Aalto University has also compiled guidelines on its website. Coronavirus is transmitted through contact and droplet infection. You can prevent possible infections by taking care of good hand hygiene and by coughing into your sleeve or handkerchief. AYY would like to remind everyone that these precautions are very important in order to slow down the spread of coronavirus. This situation is certainly new and challenging for everyone, but together we will overcome this.
Elina Nieminen, Executive Director, tel. 050 520 9415
Chair of the Board Olli Kesseli, tel. 040 688 7711